The Best Way To Write a Resignation Letter

We’ve all been in a position where it is time to move on to a new job, and put your past behind you. No matter how much you hated your last job, or even if you didn’t hate it, it is just time for a change, Writing a resignation letter is always the hardest part. What do I say? How do I start it? How much notice do I give? If you are asking yourself any of these questions, keep reading to find out how to write your resignation letter today…

Step One- Address your Manager

When you are handing in your resignation letter, it should have your managers name, his or her title at your place of employment, the company name and address followed by your information and the date you are handing in the resignation letter:


Manager First and Last Name


Place of employment

Address of work

Your First and Last Name

Your position title

Home address


Once you’ve gotten that part out of the way, it is time to write what this letter is entailing to.

Step Two- Addessing The Title of Your Letter

Here is where you initially state that you are resigning. Kind of like writing the subject of an email. Following the managers & your personal address is where we are going to write this title:

  • Manager First and Last Name
  • Title
  • Place of employment
  • Address of work
  • Your First and Last Name
  • Your position title
  • Home address

Re: Formal Resignation Letter from ___________(your title at employment i.e. receptionist) _______ at _______(place of employment)___________.

Now that the full beginning of your resignation letter is said and done, this is now the hard part of your letter. Writing the formal body.

Step Three- The Meat and Bones of Your Resignation Letter

This is where you thank them for your time at the company you are leaving and that you have learned so much from them. It is your choice whether or not to include why and where you are going. This is also where you are going to include your last day at the company. My favourite outline that I have used for all the jobs that I have ventured on from is:

Dear (managers name),

I wanted to formally thank you for the time and effort that you and (your supervisor) have personally put into my training here as (your position). However, I have accepted a position at (new job) as their new (your new title). I feel that this is an opportunity that I cannot pass up as it will help me move forward in my career and will benefit me in the long run with new teachings and life experience.

This was not an easy decision to make, as this company has taught me so many things and I have greatly enjoyed my time here. My last formal day here will be (your last day that you have chosen). I want to extend the offer to help train the new (your position that will be taken over) to ensure that the company is in strong hands, to make the transition as smooth and easy as possible.

Thank you again for the (however long you were at the company for i.e. one year) that I was here as your (your position) It has been a wonderful experience and I wish you and (your company) all the best in the future.

Best Regards,

(your name and signature)

You always want to make sure that you are leaving on good terms from a company even if it was the worst experience at a job you have ever had. Never spend too much time dwelling on the new job you are going to and how great you think it is going to be. The more you thank your employer that you are leaving, the more that they will understand that it is a decision that you have had to make. We will get more into this in our next post The best way to quit your job

Tell Us! We want to know how your experiences have gone quitting your job in the past! Leave us a comment below on some of your tips and tricks to your resignation letters. Do you use a template? Do you make it up as you go?? We would love to know!

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